Accounts Administrator

We are seeking an organised and detail-focused Accounts and Office Administrator to support the day-to-day financial, administrative, HR, and operational activities of the business. This is a part-time, office-based position working four days per week in the office

For You:

• Four days per week
• Day off Wednesday
• Hours: 9:00 a.m. to 5:00 p.m.
• Total weekly hours: 28 hours
• Location: Office-based
• Annual leave: 16 days per annum
• Salary: 36,000

Key Responsibilities:

• Process sales invoices, purchase invoices, credit notes, sales orders, purchase orders, and quotations.
• Manage invoicing for large projects, liaising with Purchasing, the sales team, and management.
• Oversee the processing of smaller customer orders.
• Enter purchase and sales invoices into Enterprise, ensuring prices, VAT, and payment terms are correct before invoices are included in payment runs.
• Reconcile designated supplier accounts and investigate any discrepancies.
• Issue monthly customer statements, following individual customer requirements such as specific email addresses or delivery instructions.
• Process supplier account changes and maintain accurate supplier information.
• Reconcile the company credit card and ensure all supporting receipts are available for VAT recovery.
• Respond to ad hoc requests for financial and administrative assistance.

Repairs and Service Administration

• Work with the relevant team members to obtain purchase order numbers and ensure repair invoices are accurate and consistent with maintenance cover.
• Upload and review Ascom repair invoices, checking for duplicate billing and fully reconciling the account.
• Log faults in Smartsheet, update call notes, follow up on outstanding calls, and monitor their status.
• Check that service dockets have been uploaded, print them, and pass them to the appropriate person for billing.

Office and Company Administration

• Manage general company administration, including insurance, tolls, and vehicle records.
• Maintain the office area and complete general administrative duties.
• Provide PA and administrative support to the General Manager when required.
• Maintain accurate records for external contractors, including insurance documentation.
• Maintain employee records, including holidays, sickness absence, and training.
• Keep health and safety policies and records up to date, liaising with the General Manager where necessary.
• Maintain records of company-issued equipment, including gas monitors, mobile phones, and personal protective equipment.
• Arrange equipment servicing, repair, or replacement when required.

Skills and Experience

• A minimum of two to three years’ experience in an accounts administration or similar role.
• Proficiency in Microsoft Excel and Word.
• Strong attention to detail and a proven ability to meet deadlines.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively as part of a team.
• Experience with invoicing, account reconciliation, purchase orders, VAT, and credit control processes.
• A professional and customer-focused approach to handling queries and complaints.
• Experience using Enterprise or Smartsheet would be beneficial.

For more information please apply through the link provided for the attention of Valerie Briody or call Osborne Recruitment on 01 5984334
If you are interested in finding out more about the above role and would like to be considered other suitable roles that we may have available for your skill set – please attach your CV via the link provided
Please submit your updated CV in Word Format
If you are living in Ireland and hold a valid work permit, we would love to hear from you, if however, you do not hold a valid work permit unfortunately we will not be in a position to assist you with your job search.

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